Frequently Asked Questions

Who can add content to Opus: Research & Creativity at IPFW?

In general, any faculty or administrator affiliated with IPFW and any of its schools, colleges, departments, centers of excellence, or administrative units may deposit materials, including items that were co-authored/created with non-IPFW authors/creators. Opus: Research & Creativity at IPFW actively solicits material that is relevant and valuable to the university mission to archive and provide access to the scholarly and creative output of IPFW.

What kinds of materials can be added to Opus: Research & Creativity at IPFW?

  1. Scholarly/Creative endeavors published, presented, exhibited, performed, or created should be recorded in the Colleges, Schools, Departments, and Centers section of Opus: Research & Creativity at IPFW, including:
    • Publications such as articles, books, book chapters, musical scores, librettos, works of fiction, and Web sites
    • Presentations, proceedings, poster sessions, workshops at state, regional, national, or international conferences
    • Performances that have been presented, evaluated, reviewed, or critiqued in some way
    • Creative works that have been exhibited, evaluated, reviewed, or critiqued in some way
    • Patents that have been approved or technological innovations that have been commercialized
    • Technical reports, documents and manuals that have been recognized as a professional or industry standard
  2. Works in progress, pre-prints, instructional materials, and other professional contributions should be added to a SelectedWorks faculty profile. SelectedWorks allows faculty authors to create compelling online scholarly identities, share scholarship, and measure impact. SelectedWorks features for faculty include:
    • Building consistent, organized, university-branded faculty profiles
    • Sharing articles, books, syllabi, presentations, images, streaming media files, and more
    • Increasing discoverability through top-rated search engine optimization (SEO) for academia
    • Tracking impact with detailed analytics and global download maps
  3. The work of IPFW undergraduate and graduate students may also be deposited in Opus. In general, students retain all rights to the materials they produce at IPFW, unless the material came from a grant-funded project, or the student has, in writing, transmitted his/her copyright to another entity. Departments/units who would like to post student scholarship in Opus must first obtain the student’s permission to distribute the material via the repository and should provide full disclosure to students about possible future publication restrictions if the material has been posted in an open-access repository.
  4. If you are not sure where a particular work fits into Opus: Research & Creativity at IPFW, contact your department chair, dean, or administrator.

What formats are supported?

Opus: Research & Creativity at IPFW supports the preservation of digital objects, regardless of format. It is suggested, however, that authors/creators submit files in open formats, such as PDF, HTML, JPEG, MP3, WMV, and plain text, to assist in ensuring that the items in Opus remain accessible as software used to read/display these materials changes over time. Opus is not currently equipped to support the archiving of dynamic resources like open Web sites, interactive applications, dynamic learning objects, etc.

What are the copyright issues in archiving content in Opus: Research & Creativity at IPFW?

IPFW Faculty Senate adopted an Open Access Policy in April 2015. The policy operates automatically to give IPFW certain non-exclusive rights to any scholarly articles faculty members complete after its adoption. By granting the rights at the time of the vote for the policy, in advance of future publications, the policy frees faculty from the need to negotiate with publishers. It secures the rights even when faculty fail to request them.

For more information see Open Access @ IPFW and the IPFW Guide to Copyright.

Can I revise a submission?

Items that have not yet been posted to the public Web site can still be revised and will appear in My Account as “under review.” Select the title you want to revise and select “revise submission” from the menu on the left.

If the item you want to revise has already been updated to the public Web site, e-mail the changes to .

How can I submit a multi-part file, such as multiple chapters for a book?

Combine all the sections together as one Microsoft Word file or PDF file and submit that.

To make one PDF file from multiple files, open the first PDF file, then choose Document>Insert Pages from Acrobat's menus to insert the second file (indicate it should go after the last page of the first file), and repeat for all documents. The result will be one compound PDF file which may then be submitted.

If you feel that the one large PDF file might be too large for some people to download, we suggest submitting the consolidated file as the full text of the article and then uploading the separate chapters or sections of the document as "Associated Files." These files will appear on the web page alongside the complete document. For more information about uploading associated files, see below.

Can I post related files (sound clips, data sets, etc.) alongside the published article?

Yes. The system refers to these supplementary items as Associated Files. You will be prompted to submit Associated Files when you upload your submissions. The name of the files you upload will appear on the web site along with your short description of it. Viewers must have the necessary software to open your files; that is not provided by the repository system.

Please be sure that there are no permissions issues related to use of the associated material. Sometimes, especially with images, you must write a letter seeking permission to use the material before it can be posted.

Also note that where possible, items such as images, charts and tables that are referenced in the document (or otherwise an integral part of the document) should be included directly in the article itself and not posted only as associated files.

When I copy and paste abstracts into the Submit form, some text is missing, quotes look odd, or strange characters appear in the abstract. What is going on?

When copying abstracts from a word processing file or PDF file and pasting the text into the submission form, you are taking text from an environment that may support fonts and special characters (like symbols or "smart quotes"). Because the abstract is intended to be presented on the web, the format of the abstract needs to be reduced to plain text with no fonts or special characters. We recommend the following changes to keep your titles and abstracts legible on the web:

  • Change "smart" single and double quotes to straight quotes.
  • Change an ellipsis to three periods (...)
  • Change em- and en-dashes to hypens.

If you would like to use bold and italic in your abstracts, you may do so using the corresponding HTML codes. If submitting an abstract in HTML format, please be sure to select the corresponding option on the submission form.

The following HTML tags are recognized by the system and may be used to format an abstract (use lowercase tags):

How to Include HTML Tags

How to include HTML tags

HTML tags
<p> - paragraph
<p>This is the first paragraph.</p>
<p>This is the second paragraph.</p>

This is the first paragraph.

This is the second paragraph.

<br /> - line break
<p>This is a line of text with a linebreak here. <br /> This is text after</p>

This is a line of text with a linebreak here.
This is text after

<strong> - strong/bold
<strong>bold text</strong>

bold text

<em> - italics/emphasis
<em>italicized text</em>

italicized text

<sub> - subscript
Text with <sub>subscript</sub>

Text with subscript

<sup> - superscript
Text with <sup>superscript</sup>

Text with superscript

How do I include accents and special characters in the abstracts and titles?

The repository software supports the ISO 8859-1 character set (this includes the numbers 0-9, upper- and lower-case letters A-Z, and standard English punctuation). Although you may take advantage of the complete character set, we recommend you consider not using special characters as these may inhibit user searches, both on the web and on the site.

For more information, contact Sarah Wagner, Scholarly Communications Librarian ().